Executive Assistant to the Managing Director

Responsibilities

Maintain a calendar of appointments, meetings, travel missions, and other events for the MD, and implement all associated organizational arrangements.

• Ensure the MD is well-prepared for daily meetings; assist in the preparation of presentation documentation, and correspondence; collate, copy, produce, and distribute, within tight deadlines, reports and presentations for internal and external meetings.

• Attend meetings as needed with and on behalf of the MD to provide administrative support, take notes, and follow up on action items.

• Coordinate logistics for meetings, including room reservations, visa procurement, audio-visual equipment setup, and catering arrangements.

• Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, & correspondence.

• Draft and prepare emails, letters, reports, and other documents on behalf of the MD with accuracy and professionalism.

• Ensure timely responses to inquiries & requests, providing information or redirecting to appropriate channels as necessary.

• Utilize technology tools and software applications to streamline executive administrative processes and enhance productivity.

• Coordinate cross-departmental projects to ensure alignment and timely completion. • Support the MD in various special projects, initiatives, and strategic initiatives as assigned, demonstrating initiative, creativity, and problem-solving skills.

• Assist with budget preparation and expense tracking for the executive office.

• 
  
• 
  
• 
  
• 
  
• 
  

Must Have

• Minimum of 3-5 years post-graduate experience in a similar role within a structured corporate environment.

• A Bachelor’s degree or its equivalent

• Knowledgeable in the use of technology scheduling tools and Microsoft Office applications

• Strong oral and written communication skills

• Ability to work with sensitive information and maintain a high level of confidentiality and discretion.

• Proven track record of execution and meeting deadlines in fast-paced environments.

• Strong process and project management abilities with keen attention to detail.

• Self-motivated, critical thinker adept at working independently and in teams.

• Highly ethical and comfortable challenging norms.

• Willingness and ability to travel as necessary

. Proficiency in the use of Google Workspace, Notion, Trello, Jira, Asana and related tools

• 
  

Nice to have